Wednesday, April 8, 2015


DATE POSTED: March 23, 2015
TYPE: Contractor (Paid) Position
TIME COMMITMENT: 3-5 Hours Per Week (Approximately)
TERMS: Indefinite After Signing Service Agreement and Completing A Six (6) Month Probationary Period, & Acceptable Annual Performance Review
DEADLINE: APRIL 30, 2015 – Apply via e-mail...must attach resume, application letter, salary requirements, and references to:  Mary Burke, Vice President at

The Bookkeeper is a paid contractor position of the ABDA reporting to the Treasurer. Under the direction of the Treasurer, this position is responsible for performing a variety of bookkeeping and accounting duties; including, financial record keeping and transactions including, accounts payable, accounts receivable, and general ledger. Desired individual will have experience with Quick Books for non-profits, an outgoing and friendly personality, demonstrated professionalism, and tact in communications with a diverse group of individuals, strong organizational and time management skills, and acute attention to detail.

• Collects checks sent to PO Box bi-weekly, and daily during fundraising events.
• Annually, renews state licenses (Due Jan. 1), and PO Box renewal (Due Aug. 1)
• Annually, prepares 1099’s and pertinent tax information for accountant. (Process in Jan., due Feb. 1st.)
• Records volunteer hours. (Turned in the 9th of each month.)
• Processes and ensures all accounts payable are appropriately categorized, recorded, approved and paid in a timely manner. (Pay bills submitted by the 15th of each month.)
• Processes and records accounts receivable, and ensures all receivables are accurately categorized and recorded in a timely manner.
• Works closely with the Treasurer and/or Board to ensure accuracy and timely completion of responsibilities.
• Prepares and transmits or mails, or takes bank deposits to bank. Reconciles bank accounts, and provides reports to Treasurer and Board monthly; maintains clear records of all account activity, and alerts Treasurer and Board as to past-due accounts in a timely manner. (Month end close out, and report to Board, before Monthly Board Meeting the 3rd Wednesday of each month.)
• Proactively maintains highly organized filing system; files invoices, payroll paperwork, reimbursements, volunteer hours, insurance information, and other financial records. (Monthly as needed.)
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Assists in the development and implementation of systems and procedures as needed.
• May be asked to travel to fundraising events to assist with financial aspects.
• Assists with special projects, and conducts research as assigned.
• Performs other duties as assigned by the Treasurer and Board.

Must own computer with internet connection, printer, scanner, copier, proven track record in accurate, and efficient Bookkeeping experience, proficient in QuickBooks and Microsoft Office, strong working knowledge of database programs. Blackbaud experience is a plus. Live in Rochester Hills, MI, or surrounding area a plus.

This contractor position can expense business-related items that follow standard Expense Reimbursement Policy or are approved by the Board.

Estimated Time Commitment (per week): It is estimated that this position requires a commitment of 3-5 hours per week.

DEADLINE: APRIL 30, 2015 – Apply via e-mail...must attach resume, application letter, salary requirements, and references to:  Mary Burke, Vice President at